• PLEASE NOTE (Registration)
• Registration closes on July 1, 2026.
• HST (13%) is included in all listed fees.
• Paper author deadline: At least one author per accepted paper must register by May 10, 2026
• Paper coverage rule: Each paper must be covered by one Full registration (not Student). One Full registration covers one (1) paper maximum.
• What Full and Student registrations include: Attendance at all oral and poster sessions (excluding Tutorials/Workshops), coffee breaks, lunches, and the Welcome Registration Cocktail.
• Tutorial/Workshop registration: A one-day tutorial/workshop fee includes attendance for the selected event, plus coffee break and lunch on that day.
• Gala Dinner (Social Event): The Gala Dinner is ticketed separately and is not included in the main registration. The ticket price is $90 CAD (HST included). More details will be provided later.
• Late / on-site registration: Not guaranteed. The possibility of late or on-site registration will be revisited closer to the conference, based on availability and venue capacity.
• Student Travel Grants: A limited number of student grants will be awarded in the form of discounts on the conference registration fee. If you are not the student in question, please forward this message to the student author(s) who are planning to attend AIME 2026.
  Please submit by APRIL 30th the following information to the conference organizers (Pavel Andreev <pandreev@uottawa.ca>), William Van Woensel <wvanwoen@uottawa.ca> and Antoine Sauré <asaure@uottawa.ca>):
  1. A copy of the acceptance notification
  2. A formal proof of student status
  3. A short statement, including:
     • Name, affiliation
     • The location you will be travelling from
     • Justification of support needed (up to 150 words)

The applicant must be a student at the time of application, be one of the authors of an accepted paper, and attend the conference in person. If other co-authors do not cover the full (non-student) registration required for the paper, the applicant must register for the conference using the applicable full registration category required for presenting authors under conference policy.
The student grants will be awarded based on criteria such as the quality of the submitted work, estimated travel costs, limited access to other sources of funding, and the overall justification for the support.
Student grants are intended as partial support only. Meeting the eligibility criteria does not guarantee funding, as grants are limited and decisions will be made based on the established criteria and available funds.
Notifications will be sent out on May 2nd.

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CANCELLATION POLICY

• Cancellations received by June 1, 2026 will be accepted, subject to a $100 CAD administrative fee.
• No-shows or cancellations after June 1, 2026 are responsible for the full registration fee.
•  Attendee substitutions may be made at any time.
•  Important: If a registration is cancelled, the associated paper will not be published in the Conference Proceedings.
•  Refunds: All refunds will be issued in CAD. The organization cannot refund any differences due to exchange rate fluctuations or bank charges.
• All refunds will be made in $ CAD. The organization cannot refund any shortfalls due to exchange rate fluctuations or bank charges.