🪧 Poster/ e-Poster Guidelines
AIME 2026 uses a digital poster format to enhance sustainability, accessibility, clarity, and interaction. There will be no printed posters at AIME 2026.
All accepted poster presenters are thus required to submit an e-poster. The e-poster will be displayed during the scheduled poster sessions and will also be made available through the conference platform (Fourwaves).
Authors may also choose to submit an optional 60-second video presentation. This short presentation is intended to increase the visibility and accessibility of the poster and will be available only through the conference platform.
All poster presenters will be assigned a specific presentation time slot. The detailed poster session schedule will be communicated close to the conference date.
The submission folder will be made available on FRIDAY, MAY 15, 2026. It will be accessible from the Fourwaves account you created while registering.
Important Dates – Poster Submission AIME 2026
*** Late submissions or updates may not be accepted.
🔎 Quick Summary
Format
- E-Poster: Landscape, PDF, single page; min. 1920×1080 resolution; 16:9 aspect ratio.
- Video presentation (optional): 60 seconds (1 minute) duration, MP4 format.
Submission
- How: Via the Fourwaves account you created while registering.
- Availability of submission folder: Friday, May 15, 2026.
- Submission deadline: Monday, June 15, 2026.
💻 Technical Requirements
E-Poster
- Requirements:
- Orientation: Landscape (mandatory).
- Aspect ratio: 16:9 (mandatory).
- File format: PDF; single page only (mandatory).
- Minimum resolution: 1920×1080 px (recommended).
- File size: max. 20 MB (recommended).
Files not meeting the mandatory requirements will not be accepted for presentation.
Video Presentation (optional)
Authors are encouraged to submit a short video presentation to enhance visibility and accessibility.
- Requirements:
- One-slide visual with voice narration; slide requirements are the same as those for the poster (mandatory).
- Format: MP4 only.
- Duration: Max. 60 seconds.
- File size: 30-100 MB (recommended).
- Creation options:
- Microsoft PowerPoint (record audio and export as MP4).
- Other tools (Keynote, Acrobat Reader Pro with voice-embedded, screen recording platforms, video editors, etc.).
🎨 Design & Quality Expectations
E-Poster
- Readability: Use a large, legible font size (the poster screen sizes are 55”- 75”).
- Visual impact: Prioritize high-quality visuals over dense text.
- Clarity: Focus on key messages and avoid complex layouts.
- Contrast: Use high-contrast colors for better visibility on digital screens.
- Connectivity: Consider including a QR code for links to additional materials or papers.
Video Presentation (optional)
- Ensure the playback works correctly.
- Make sure the narration is clear (no noisy background).
📥 Submission
All posters and videos must be submitted via the Fourwaves conference platform.
Steps:
- Log in to the Fourwaves account you created while registering.
- Navigate to your submission.
- Choose type “Poster” as the accepted paper for presentation.
- Add your paper number (only the number; mandatory).
- Upload your poster PDF file (mandatory).
- Upload your MP4 video presentation (optional).
👨🏫 On-Site Poster Presentations
- Location: Poster sessions will be held on Level 0 of the Learning Crossroads (CRX) building, in rooms C020 and C030 (see note below on scheduling).
- Setup: There will be 15 digital displays (7 in C020 and 8 in C030), each labelled with a number (1 to 15).
- Pre-loading: All posters will be pre-loaded onto the units before the conference begins.
- Scheduling: Presentations will occur at specific times and locations as indicated in the official program, which will be communicated close to the conference date.
- Engagement: Each in-person poster presentation is scheduled during the breaks between the sessions. Presenting authors are expected to be at their assigned display during this time to engage with participants.
💻 Online Presentation Content
During the conference, participants will be able to access poster information through the conference platform, including the poster title, assigned location, presentation schedule, e-poster PDF, and optional short video presentation (if provided by the authors).
This will enable participants to review posters at any time and identify when to visit the assigned display to engage with presenters in person during their scheduled session.